When planning your day, the first thing you likely check is your calendar. It dictates your schedule, ensuring you attend important meetings and appointments. However, tasks and to-dos often live in separate applications like Google Keep, Todoist, Jira, or Linear. This separation between your tasks and your calendar makes it difficult to manage time effectively, leading to inefficiencies and conflicts in scheduling.

Many of us that use Google Workspace, attempt to bridge this gap by blocking focus time in their calendars to work on tasks. However, this approach is often impractical. Focus time is generic, lacks specific details about what needs to be accomplished, and is easily overridden by incoming meeting requests. Without clear task integration, the calendar becomes a reactive tool. For a while, I tried creating calendar events for each individual task. For instance, I would block out time specifically for designing a screen, writing a project proposal, or syncing with a colleague. While this method provided structure, it became cumbersome to maintain manually.